Data Privacy Policy

Introduction

This privacy policy explains how structvexis B.V. ("we", "us", or "our") collects, uses, and protects your personal information when you visit our website or use our services. We are committed to protecting your privacy and ensuring transparency about how we handle your data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Data Controller Information

The data controller for your personal information is:

• Company: structvexis B.V.
• Registration Number: KvK97642598
• VAT Number: NL972536145B01
• Address: Stationsweg 232, 3091 UY Rotterdam, South Holland, Netherlands
• Email: privacy@structvexis.top
• Phone: +31 107555895

Data We Collect

The data we collect depends on how you interact with our website and services. We may collect the following types of personal information:

Information You Provide Directly

When you contact us through our website forms or email, we collect information such as your name, email address, phone number, organisation name, and any messages or enquiries you send to us. This data collection occurs when you voluntarily submit information through our contact forms or when you communicate with us directly.

Website Usage Information

We automatically collect certain information when you visit our website, including your IP address, browser type, operating system, referring website, pages viewed, and the time and date of your visit. This data collection helps us understand how visitors use our website and improve our services.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience and analyse website performance. For detailed information about our use of cookies, please refer to our Cookie Policy.

How We Use Your Information

We use the personal data we collect for the following purposes, based on legitimate business interests and your consent where required:

Service Provision

We use your data to respond to your enquiries, provide information about our services, and deliver the analytics solutions you request. This includes how we use your information to fulfil our contractual obligations and provide customer support.

Communication

We may use your contact information to send you service-related communications, updates about our offerings, and responses to your enquiries. We will only send marketing communications if you have given us explicit consent to do so.

Website Improvement

We analyse website usage data to improve our website functionality, user experience, and service offerings. This helps us better understand our visitors' needs and preferences.

Legal Compliance

We may process your data to comply with legal obligations, respond to legal requests, and protect our rights and interests.

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner or by adjusting your browser settings.

For comprehensive information about the specific cookies we use, their purposes, and how to control them, please visit our detailed Cookie Policy.

Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We may share your data with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you. These providers are contractually obligated to protect your information and use it only for the specified purposes.

Legal Requirements

We may disclose your information if required by law, court order, or other legal process, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction, subject to appropriate confidentiality protections.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations. Our data retention periods are as follows:

• Contact form submissions and enquiry data: 3 years from last contact
• Website analytics data: 26 months (in line with Google Analytics retention)
• Cookie consent preferences: 12 months
• Legal and compliance records: As required by applicable law

After the retention period expires, we will securely delete or anonymise your personal data unless we are required to retain it for legal reasons.

Your Rights

Under the GDPR and other applicable data protection laws, you have the following rights regarding your personal data:

• Right of Access: You can request a copy of the personal data we hold about you
• Right to Rectification: You can ask us to correct inaccurate or incomplete personal data
• Right to Erasure: You can request deletion of your personal data in certain circumstances
• Right to Restrict Processing: You can ask us to limit how we use your personal data
• Right to Data Portability: You can request your data in a portable format
• Right to Object: You can object to certain types of processing
• Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time

To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request within one month.

Data Security

We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection principles.

While we strive to protect your personal information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security but are committed to maintaining industry-standard security practices.

International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA) where our service providers are located. When we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as adequacy decisions, standard contractual clauses, or other approved transfer mechanisms.

Children's Privacy

Our services are not directed to individuals under the age of 16, and we do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "last updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this privacy policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us:

If you are not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.